Simple Solutions

Simple Software Solutions

The team at Digital Missives have been working with Facilities and Estates departments for over 20 years, so we’re well aware that providing large-scale services isn’t an easy job – especially in challenging NHS and healthcare environments.

In addition to our main systems – L8guard and Fire Compliance Online, we’ve worked with hospital trusts and private organisations across the UK to engineer some unique solutions to challenges that larger FM systems can struggle to overcome. As always, we try to make the software as easy to use as possible, as well as being applicable to multiple organisations – all of which helps to keep the costs down.

Some of the more popular are:

Digital Minor Works

Many hospital Trusts struggle to meet the requirements, not of basic maintenance, but of ‘improvement’ works to existing spaces – anything from key cutting to minor refurbishments. In many cases, budgetary approval needs to be sought from multiple sources, as well as ensuring the work does impact on more significant capital redevelopment plans.

Digital Minor Works provides a web-based interface to allow end-users to log the basic requests, and to track them through several different approval stages – from Estates’ agreement in principle all the way through to sign off by the finance teams. The system keeps the requestor up to date every step of the way, and can save time and money by preventing unfeasible requests from being evaluated and quoted for in the first place.

Digital Works Management

Back in the ’90s, maintenance help-desk software was simple. In the last twenty years, it’s grown ever more complex (and expensive). Digital Works Management unashamedly hearkens back to the ‘old days’.

Sometimes a simple help-desk is all that is needed – somewhere to log faults, and make sure they’re assigned to the ‘right’ team… and of course to check that they’re being completed. Web-based, so no installation is required, it doesn’t get any simpler than this.

Budget Tracker

We never thought we’d be writing this one, but… sometimes it can be hard to track budgetary commitments, particularly in larger estates and facilities environments. The Budget Tracker system provides a really easy way to set up and manage annual budgets and raise requisitions that can then be sent to procurement departments.

The winner here is that the budgets can be accessed (and tracked to) multiple users, so if there are several people involved in contracting-in works (or anything else), everyone can see what’s already been raised, and more importantly, how much budget is left for the financial year.

It doesn’t try to replace a full ordering or stock control system, it just helps you to keep an up-to-date record of all your budgetary expenditure, and shows the allocations across the current month and the financial year, helping to prevent both over and under spending.

For further information about any of the above, or to discuss any bespoke solutions we might be able to help with,
please contact us.